Hosting First-Year Events

Events in the Dorms


Common Room Reservation Requirements and Process


Example: game nights, entryway parties, movie nights

  • Each common room can be reserved Friday or Saturday for a 3-hour time block ending no later than 1:00 am.
  • Gatherings are limited to the capacity of the room as set by the University.
  • There may be no more than one registered event per common room per weekend.
  • Common rooms are reserved on a first-come, first-served basis.
  • Events must be for first-year students only. Note: Yard Common Rooms may not be reserved for events hosted by student organizations.
  • Alcohol is strictly prohibited. If alcohol is seen to be present, the event will be immediately shut down.
  • Confine the gathering to the common room; no overflow into hallways or outside is permitted. Be respectful of your neighbors, and keep sound to reasonable levels.
  • You are responsible for your guests. You can incur disciplinary action for your guests' behavior as well as your own.
  • Music must be turned off and the event closed down by 1:00 am. Proctors may close down events that are deemed too loud, disruptive, or crowded at any time.
  • First Year FUNds may be available to help cover expenses for your gatherings if requested from the First-Year Experience Office two weeks before your event.

 

  • To request a common room, email firstyear@fas.harvard.edu by 3:00 pm the Wednesday before your event with the following information:
    • Host name
    • Email address
    • Cell phone number
    • Event date (must be a Friday or Saturday)
    • Event start and end times
    • Preferred common room
    • Expected number of attendees
    • Event details/description
    • Proctor name
    • Confirm the following: I have talked with my proctor about this event, and they or another proctor designated by them intend to be available in case of emergency or if I need help. I have provided appropriate contact information.
    • Confirm the following: I have read and understand the first-year common room regulations, in addition to Massachusetts law and Harvard College policy governing alcohol and entertainment.
 


Suite Party Registration Process 


Requirements for Small, Private Gatherings

Example: birthday party

  • Suite events can be held Fridays and Saturdays until 1:00 am
  • Speak with your proctor well in advance about your plans
  • Complete the party registration form and submit to your proctor 48 hours before your event


Register a Suite Party


Please reach out to your proctor or Resident Dean if you have questions.